7 Meaningful Ways to Thank the Wedding Coordinator Who Went Above and Beyond
- insightmediamgmt
- Aug 29
- 7 min read
Weddings are made up of hundreds of moving parts—guest lists, rain plans, vendor timelines, boutonnières that go missing at the last minute. But behind all the magic (and the potential chaos), there’s usually one person keeping it all together: your wedding coordinator.
Whether you hired a full-service planner or were lucky enough to work with a venue coordinator who took on superhero status, the impact of their care and attention is something you’ll never forget. They calmed your nerves, carried your bouquet when your hands were full, fixed the seating chart when a guest backed out last minute, and somehow made everything feel seamless.
If your coordinator went above and beyond, don’t let their hard work go unnoticed. Here are seven meaningful ways to thank the person who made your wedding day not just manageable—but magical.
Photo - @emilylaurenphoto | Coordination - @lovelydayweddings
1. Write a Thoughtful, Personal Thank-You Note
In a world full of texts and DMs, a handwritten thank-you note carries more weight than ever. Taking the time to sit down and put your gratitude on paper shows your coordinator that you truly see them—not just as someone who did a job, but as someone who made a difference.
Don’t just say “thank you.” Be specific. Mention the moment they noticed your dress needed bustling and did it without being asked. Or how they made sure your mom got a quiet moment to herself before the ceremony. Or how they talked you through your timeline when you were feeling overwhelmed.
The more personal the note, the more it will mean.
Bonus idea: If you got married somewhere like Chapman Hill, consider including a favorite printed photo from the day that includes the coordinator or shows their hard work in action. These gestures go a long way.
2. Leave a Glowing Online Review
Wedding coordinators—especially those who work at venues—often depend on word of mouth and online reviews to grow their careers and book new clients. Leaving a thoughtful, detailed review on platforms like Google, The Knot, WeddingWire, or even the venue’s Facebook page can make a real difference.
Here’s what makes a great review:
Mention your coordinator by name
Describe specific ways they went above and beyond
Share how their support helped reduce stress or make the day run smoother
Note any surprises or extra steps they took that made you feel cared for
For example:"Our coordinator, Lindsey at Chapman Hill, made our day unforgettable. When a storm rolled in right before the ceremony, she handled the backup plan with so much calm and grace, we barely had to lift a finger. She even helped our grandparents find dry seats without being asked. We felt supported from the first meeting to the final send-off."
Coordinators rarely get the spotlight, so when you use your platform to highlight their work, it’s not just helpful—it’s powerful.
3. Give a Meaningful Gift (It Doesn’t Have to Be Expensive)
While a thank-you note is always appreciated, a thoughtful gift can add a lovely layer of appreciation. It doesn’t have to be pricey or elaborate—just meaningful.
Here are a few coordinator-approved ideas:
A gift card to their favorite coffee shop or local lunch spot (a favorite among busy planners)
A bottle of wine or champagne with a heartfelt note
A custom mug or water bottle with a message like “Wedding Wizard” or “Coordinator Extraordinaire”
A locally made candle or self-care item they can enjoy after event season
A gift basket with snacks and caffeine—the event planner survival kit
If your coordinator became more like a friend throughout the process, don’t be afraid to lean into something personal. Something as simple as their favorite candy or a handwritten playlist of your wedding songs can leave a lasting impression.
4. Send a Tip (If You Haven’t Already)
Tipping in the wedding industry can feel confusing—especially when you’re not sure who’s covered by the venue fee and who isn’t. But if you know your coordinator went beyond their job description, a financial thank-you is never out of place.
If your coordinator works for your venue, check your contract to see if gratuity was included. If not, and if you feel moved to tip, even $50–$200 can be a generous way to say, “I saw how hard you worked.”
If they own their own business or worked with you independently, a tip is especially meaningful. It helps them continue doing the work they love—and reminds them that it truly matters.
Not sure if tipping is appropriate? Ask yourself this: Would I tip someone for doing this much emotional and logistical heavy lifting in one day? If the answer is yes, go for it.
5. Refer Them to Friends (and Tag Them in Photos!)
One of the biggest compliments you can give a wedding coordinator is trusting them with your people. If you loved your experience, tell your friends who are engaged or starting to plan.
Here’s how to help:
Share their name and contact info in local bride Facebook groups
Tag them in social media posts or photo dumps
Recommend them to newly engaged couples in your circle
Mention them in Instagram captions when you post about your wedding day
Coordinators work long, unpredictable hours—and most of their work happens behind the scenes. When you shine a little light on them publicly, it helps future couples find someone trustworthy, and it boosts their business more than any ad ever could.
6. Send Professional Photos Their Way
Coordinators LOVE receiving professional wedding photos. Not only do they get to relive the day they helped bring to life, but they also often use these images for their portfolio or social media (with your permission, of course).
Reach out to your photographer and ask if they’re willing to share a handful of photos with your coordinator—especially ones that show off the ceremony setup, reception decor, or behind-the-scenes moments. A few high-quality images can mean a lot to a coordinator who rarely gets to be “in the frame.”
Tip: Ask your photographer to send over some vendor-friendly shots that show off the details and planning execution. These images can help your coordinator attract more clients and showcase their expertise.
Photo - @saraheubanksphoto | Coordination- @lovelydayweddings | Band - @atlantaweddingband | Catering - @thecateredkitchen | Floral - @a.fancy.situation
7. Tell Their Boss (If They Work at a Venue)
Sometimes, the best way to thank someone is to make sure the people above them know how valuable they are.
If your coordinator works for a venue like Chapman Hill, take the time to write a quick email to the venue’s owner or general manager. Let them know how much you appreciated their team member’s work and include a few details that stood out.
A simple message like this can make a real difference in someone’s career. It can lead to promotions, bonuses, more responsibility—or just the kind of well-deserved recognition that keeps good people in the industry.
The Heart Behind the Thanks
Weddings are personal. Emotional. Messy. Joyful. And they’re rarely perfect. But when you have a wedding coordinator who shows up with heart, skill, and a calming presence, they make the day feel perfect—because you’re free to actually enjoy it.
These coordinators carry emergency kits, memorize your timeline, field texts from vendors, fluff your dress, make sure Grandma’s chair is shaded, and still somehow manage to smile through it all.
Thanking them isn’t about etiquette. It’s about honoring the work. The heart. The care. The behind-the-scenes magic that makes your wedding feel like yours.
At venues like Chapman Hill, the staff and coordinators are deeply invested in making each wedding feel meaningful. They’re not just there to check boxes. They’re there to serve, support, and celebrate you every step of the way.
Floral - @bloomandivyweddings | Photographer - @audreyherronphotography
In the whirlwind of wedding planning, it’s easy to focus on the details—the dress, the seating chart, the playlist. But long after the last sparkler has faded, what you’ll remember is how people made you feel.
If your wedding coordinator went above and beyond, don’t let it go unsaid. Thank them in a way that reflects your experience: sincere, personal, and full of heart.
Whether you write a heartfelt note, leave a glowing review, or just send a small gift with a lot of meaning, you’re not just thanking someone for doing their job. You’re thanking them for helping shape one of the most important days of your life—and that’s always worth celebrating.
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